Job Annoucement: EHS ERSEA


Job Announcement

Through the Looking Glass (TLG) is looking for an Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Data Manager for its small Early Head Start Program in Alameda County. TLG is a Berkeley based and internationally recognized program serving children and families with disabilities. This is an opportunity to help further develop a unique program for serving parents, children and families with and without disabilities in Early Head Start.

Title: Early Head Start Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) and Data Manager
Program: TLG Early Head Start Program
Reports To: Executive Director /Early Head Start Director

Benefits: TLG offers a comprehensive benefits package including medical and dental insurance, paid time off, paid holidays, long-term disability, and life insurance

WORK SCHEDULE: 75% time, with the possibility of full-time depending on the background of the applicant.  Occasional evening or weekend meetings, out of area conferences for training. Travel, including possible overnight stays, as required.

SUMMARY: Under the general direction and supervision of the Executive/ Early Head Start Director, oversees TLG’s EHS ERSEA activities; Ensures full enrollment of eligible children and families in the TLG Early Head Start Program; tracking and analyzing attendance; developing and maintaining community partnerships and a recruitment/outreach plan. Follows all current Head Start Program Performance Standards, CACF regulations, agency policies, procedures and other applicable Federal and State regulations to successfully accomplish the TLG Early Head Start Program goals and objectives.

EDUCATION AND EXPERIENCE: BA/ BS or advanced degree in relevant field; Experience in field(s) related to social, human or family services; Knowledge of and experience with local community resources and how to access them and conduct outreach.  Previous experience in programs serving low-income children and/or families with disabilities.  Experience with data systems.  Personal/ family disability experience a plus.

* Do community outreach to recruit families for the Early Head Start program
* Establish and maintain positive relationships with other human service organizations in the community to support recruitment and meet the needs of Early Head Start families.
* Oversee, coordinate and implement the recruitment and application process with other staff
*  Maintain up-to-date and accurate documentation, tracking, record keeping and reporting of ERSEA data.
* Revise and maintain recruitment plan and selection priorities based on changing community, cultural and linguistic needs.
* Ensure all families meet Early Head Start eligibility criteria for income, age and program priority areas, maintaining required eligibility verification documents.
* Conduct an in-person or telephone interview to verify eligibility and complete intake process with each family.
* Enter enrollment information into Child Plus software system.
* Monitor and manage enrollment slots to ensure at least 10% are reserved for children with disabilities in Part C and no more than 10% are over-income.
* Ensure the program meets all timeframes for full enrollment and full enrollment is maintained throughout the year; submit monthly enrollment reports to federal system.
* Identify individual children with absence patterns that put them at risk of missing 10% of program days and work with Family Advocate to develop strategies to improve individual attendance.
* If monthly Center average daily attendance falls below 85% analyze causes and lead development of an improvement plan.
* Submit attendance, enrollment reports to Policy Council.
* Responsible for on-going monitoring and follow-up to correct any identified areas of non-compliance and concern for ERSEA activities.
* In conjunction with TLG Executive Director / Early Head Start Director and other TLG EHS management staff, analyze community and program assessment information and make recommendations to assist in determining program refinement, with a focus on ERSEA and data management. 
* Assist other staff with Child Plus; monitor updating of entries. Lead in production of annual PIR, report produced from Child Plus for federal funder.
* Assist with Kindercharts (developmental data system) set up, updating, and closing needs.
* Assist with DRDP Tech (developmental data system).
* Maintain confidentiality with respect to information and records concerning children, families and staff.
* Attention to detail required.
* Other duties as assigned.

Language Skills: Bilingual, bi-literate preferred  English/Spanish or ASL and/or other language ability based on program needs; Ability to write policy and procedure documents, reports, program correspondence, and program assessments; Ability to effectively present information and respond to questions from groups of parents, employees of the organization, and the general public.
COMPUTER SKILLS: Ability to understand and use a variety of computer applications and appropriate software which includes spreadsheets and word processing, workplace electronic technology, including Internet access, networking, e-mail and the ability to use or learn to enter data, produce reports and assist other staff using Child Plus and other program tracking software.

CERTIFICATES, LICENSES, REGISTRATIONS: Possession of either a legal California identification card, or a current valid California driver license with current personal vehicle insurance.  State regulations require a physical examination, current tuberculosis test, immunizations, and verified fingerprint and criminal record clearance before beginning work.

Through the Looking Glass is an Equal Opportunity Employer.
Visit our website for more information about TLG:
To apply please fax or email resumes to TLG
Contact: Megan Kirshbaum, Ph.D.
Re: ERSEA Position
Through the Looking Glass
Fax: (510) 848-4445
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Through the Looking Glass (TLG) is a disability community-based nonprofit organization in Berkeley, California. TLG has pioneered clinical and supportive services, as well as national training and research serving families in which one or more members – whether parent or child - has a disability or medical issue. Since founding in 1982 TLG has provided infant mental health or infant/parent /family therapy and relationship-based developmental services.  TLG's mission is “To provide and encourage respectful and empowering services—guided by personal disability experience and disability culture—for families that have children, parents, or grandparents with disability or medical issues.” TLG’s staff includes culturally and linguistically diverse psychologists, marriage and family therapists, social workers, developmental specialists, occupational therapists, a nurse, a childbirth educator, and early childhood educators.

Keywords: Early Head Start; Early Childhood Education; Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) and Data Manager